Terms of Service
Welcome to BaseNest LLC ("BaseNest," "we," "our," or "us"). These Terms of Service ("Terms" or "Agreement") govern your access to and use of the BaseNest website located atwww.basenest.io, any related mobile websites, applications, and services (collectively, the "Platform").
By accessing or using the Platform, whether or not you register an account, you agree to be bound by these Terms and our Privacy Policy. If you do not agree, do not access or use the Platform.
PLEASE READ THESE TERMS CAREFULLY. THEY CONTAIN IMPORTANT INFORMATION REGARDING YOUR LEGAL RIGHTS, INCLUDING LIMITATIONS OF LIABILITY, INDEMNIFICATION OBLIGATIONS, AND A MANDATORY ARBITRATION AGREEMENT WITH A CLASS ACTION WAIVER.
BaseNest LLC is not affiliated with, endorsed by, or acting on behalf of the United States Department of Defense or any federal agency.
These Terms of Service ("Terms' or "Agreement') constitute a legally binding electronic agreement between you and BaseNest LLC ("BaseNest,' "we,' "our,' or "us'), governing your access to and use of the BaseNest website at www.basenest.io, any related mobile applications, and all associated services (collectively, the "Platform'). By accessing or using the Platform, whether or not you register an account, you agree to be bound by these Terms and our Privacy Policy. If you do not agree, do not access or use the Platform. BaseNest may modify these Terms at any time by posting an updated version. Continued use of the Platform after changes become effective constitutes your acceptance of the revised Terms.
You must be at least eighteen (18) years old and legally capable of entering into a binding agreement to use the Platform. Access to BaseNest is restricted to verified members of the U.S. military and government community, including Active-Duty Service Members, Veterans, U.S. Government Civilians, and Government Contractors supporting federal or military operations. All users must complete BaseNest's eligibility verification process and submit documentation sufficient to confirm qualifying status. By submitting verification materials, you represent that all information is true, accurate, and current. OFAC Screening Disclosure BaseNest screens users against the OFAC Specially Designated Nationals (SDN) List and other applicable restricted-party lists at account creation and on subsequent transactions. Accounts flagged by OFAC screening may be denied, suspended, or terminated without advance notice. This screening is required by federal law and is non-negotiable. BaseNest reserves the right to approve, deny, suspend, revoke, or re-verify eligibility at any time. Verification approval grants access to the Platform only and does not guarantee housing availability, pricing, or acceptance by any Host.
BaseNest uses a staff-reviewed document verification process for Guests and a third-party automated service for Hosts.
Guest Identity Verification
Host Identity Verification - Stripe Identity Hosts are verified through Stripe Identity, which uses automated government document capture and biometric face-matching. Stripe Identity processes and manages all Host verification data within Stripe's infrastructure. BaseNest does not independently store Host identity verification documents. By using the Platform as a Host, you authorize BaseNest to share your identification data with Stripe Identity, acknowledge that Stripe Identity processes biometric data (facial image comparison), and agree to the Stripe Identity Services Agreement at Stripe Identity Services Agreement and Stripe Privacy Policy at Stripe Privacy Policy.
All Platform payments are processed by Stripe, Inc. BaseNest does not store full credit card numbers or raw financial data. By using the Platform, you agree to the Stripe Services Agreement at Stripe Services Agreement.
BaseNest may deny or revoke access if eligibility cannot be confirmed or documentation is found to be fraudulent. Verification does not imply a security clearance check or DoD affiliation. To appeal a denial, contact support@basenest.io within thirty (30) days with your full name, account email, and explanation. BaseNest will respond within five (5) business days.
BaseNest's platform is designed to support and enforce the rights of active-duty service members under the Servicemembers Civil Relief Act, U.S.C. et seq. ("SCRA'). All Hosts agree to honor valid SCRA termination requests as a condition of participation. The cancellation rights specifically applicable to military orders are further described in
A Guest who is an active-duty service member may terminate a residential lease arranged through the Platform if: (i) the service member receives PCS orders requiring relocation of miles or more; (ii) the service member receives deployment orders for 90 days or more; or (iii) the service member is separated or retired from military service.
The Guest must provide written notice to the Host through the Platform with a copy of the relevant orders at least thirty (30) days before the desired termination date. The lease obligation terminates thirty (30) days after the next rent due date following proper notice.
SCRA protections extend to a service member's spouse if the spouse is a named party to the lease agreement.
Failure by a Host to honor a valid SCRA termination request is grounds for immediate suspension or removal from the Platform.
SCRA eligibility depends on the nature of orders and military component. BaseNest does not provide legal advice and cannot guarantee SCRA eligibility. Guests should consult their JAG office. Users are solely responsible for ensuring compliance with their orders and command requirements.
governs unless the rental agreement provides greater protections to the Guest. These terms apply to all booking types, including short-term stays, extended stays of 28 nights or more, and month-to-month arrangements made through the BaseNest platform.
| Situation | Charge to Guest | Service Fee | Section |
|---|---|---|---|
| Cancel within 7 days of booking (check-in 14+ days away) | Days elapsed × daily rate | Non-refundable | 5.3 Tier 1 |
| Cancel 8–30 days before check-in | Days elapsed × daily rate | Non-refundable | 5.3 Tier 2 |
| Cancel fewer than 8 days before check-in | Days elapsed + 3-night late-cancellation fee | Non-refundable | 5.3 Tier 3 |
| Early departure (no orders) | Nights stayed + 2-night early-departure fee | Non-refundable | 5.2(b) |
| Military orders cancellation (verified) | Days elapsed × daily rate only | Non-refundable | 5.4 |
| Military orders early departure (verified) | Nights stayed × daily rate only | Non-refundable | 5.4 |
| Host cancels booking | Full refund including service fee | Fully refunded | 5.5 |
| Force majeure / government shutdown | Full refund including service fee | Fully refunded | 5.6 |
These cancellation and refund terms govern all bookings made through the BaseNest platform between verified Guests and verified Hosts. By confirming a booking, both parties agree to the terms set out in this 5.
In the event of a conflict between this 5 and a separate rental agreement signed between Host and Guest, this 5 governs unless the rental agreement provides greater protections to the Guest.
These terms apply to all booking types, including short-term stays, extended stays of 28 nights or more, and month-to-month arrangements made through the BaseNest platform.
All BaseNest bookings are billed on a prorated daily basis. The daily rate is calculated by dividing the total reservation amount by the number of reserved nights. Upon booking confirmation, the Guest's payment method is authorized for the full reservation amount. Actual charges are assessed as follows:
(a) Cancellation Before Check-In
The Guest is charged for each calendar day between the booking confirmation date and the cancellation date, inclusive of the confirmation date and exclusive of the cancellation date, at the agreed daily rate. The remaining authorized balance is released. Any applicable cancellation fee under 5.3 is assessed in addition to the prorated daily charge.
(b) Early Departure
If a Guest checks out before the reserved end date, the Guest is charged for each night actually stayed plus an early-departure fee equal to two (2) nights at the agreed daily rate, unless the early departure qualifies for military-orders release under 5.4. No refund is issued for reserved but unused nights beyond the early-departure fee calculation.
(c) Extended Stay
Extensions beyond the original reservation end date are subject to availability and Host approval. Extension nights are billed at the original daily rate unless the Host and Guest agree in writing to a different rate for the extension period. Extensions must be confirmed through the BaseNest platform.
(d) Time Zone Reference
All proration calculations use Pacific Time (PT) as the reference time zone to ensure consistency across duty stations and time zones.
The prorate-from-booking model means charges begin at booking confirmation — not at check-in. This holds the property off-market and compensates the Host from that date forward. Guests should book only when orders are confirmed.
Cancellations by the Guest are processed according to the following tiers. In all cases, the BaseNest service fee is non-refundable. Proration under 5.2(a) applies in addition to any tier fee.
| Tier | Cancellation Window | Additional Fee |
|---|---|---|
| Tier 1 — Flexible | Within 7 days of booking confirmation AND check-in is 14 or more days away | None — prorated days only |
| Tier 2 — Standard | 8 to 30 days before scheduled check-in (outside Tier 1 window) | None — prorated days only |
| Tier 3 — Late | Fewer than 8 days before check-in, or any cancellation after check-in has occurred | 3-night late-cancellation fee at daily rate |
Tier 1 — Flexible: Full refund of all amounts paid beyond prorated days elapsed, minus the service fee. To qualify, the cancellation must be submitted within seven (7) calendar days of booking confirmation and the scheduled check-in must be fourteen (14) or more calendar days from the cancellation date.
Tier 2 — Standard: Guest is charged for days elapsed since booking confirmation at the daily rate. The remaining balance is refunded, minus the service fee. No additional cancellation fee applies.
Tier 3 — Late: Guest is charged for days elapsed since booking confirmation plus a late-cancellation fee equal to three (3) nights at the agreed daily rate. The service fee is non-refundable. No further refund is issued. This tier applies to all cancellations made fewer than eight (8) days before the scheduled check-in date and to any cancellation submitted after check-in has occurred.
A Guest who is an active-duty service member, Selected Reserve member, or activated National Guard member may cancel a reservation or check out early without the late-cancellation fee described in 5.3 Tier 3, and without the early-departure fee described in 5.2(b), subject to the conditions below.
Qualifying Events
A military orders release applies when the cancellation or early departure is directly caused by the issuance, amendment, or extension of official military orders, including:
Documentation Requirements
To qualify for military orders release, the Guest must:
Redaction of sensitive information (unit designations, classified appendices) is permitted, provided the orders document clearly shows the service member's name, the nature of the orders, the reporting date, and the issuing command or authority.
Effect of Verified Military Orders Release
Upon verification, the Guest is charged only for days elapsed between booking confirmation and the cancellation date (or check-out date for early departure) at the agreed daily rate. No early-departure fee and no late-cancellation fee apply. The service fee remains non-refundable. Refunds are processed under 5.7.
SCRA Notice: This provision is consistent with the rights afforded to service members under the Servicemembers Civil Relief Act (SCRA), 50 U.S.C. 3901 et seq. Nothing in this 5.4 limits any greater right the Guest may have under applicable federal or state law. BaseNest's obligations under the SCRA are further described in 4. BaseNest is a private company. This provision does not constitute an endorsement, partnership with, or approval of the U.S. Department of Defense or any federal agency.
If a Host cancels a confirmed booking for any reason, the Guest receives a full refund of all amounts paid, including the service fee. The following consequences also apply to the Host:
BaseNest will make reasonable efforts to assist affected Guests in locating alternative accommodations but does not guarantee availability of comparable properties or dates. Hosts may not cancel a confirmed booking and re-list the same dates at a higher rate. Violations constitute grounds for permanent termination under 15.
Either party may cancel without penalty, and the Guest will receive a full refund of all amounts paid including the service fee, when the stay is rendered impossible or illegal due to any of the following events:
Supporting documentation is required for all extenuating circumstances claims, submitted to support@basenest.io within fourteen (14) calendar days of the cancellation. BaseNest's determination on extenuating circumstances claims is final and binding within the platform, though it does not limit rights under 23 arbitration.
Extenuating circumstances do not apply to events the Guest or Host knew about at the time of booking, to general dissatisfaction with the property, or to changes in personal plans unrelated to the qualifying events listed above.
Approved refunds are processed to the original payment method within seven (7) to ten (10) business days of refund approval. Processing time may vary depending on the Guest's financial institution. BaseNest is not responsible for delays caused by the Guest's bank or card issuer. Government Travel Card (GTCC) and DTS Guests submitting Defense Travel System (DTS) vouchers for government reimbursement: BaseNest receipts are itemized by night and include the property address, daily rate, total nights, dates of stay, and total charge. Contact support@basenest.io if a receipt requires modification for voucher processing. BaseNest does not guarantee acceptance of receipts by DTS or any government travel reimbursement system. Reimbursement eligibility, per-diem rates, and approved expenses vary by orders, rank, location, and dependent status. Verify receipt requirements and reimbursement amounts with your finance office or Defense Travel Management Office (DTMO) guidance before booking. For early departures and military orders releases, the receipt will reflect actual nights stayed and any applicable fees, with a notation indicating military orders release where applicable. The Guest is responsible for providing orders documentation to their finance office. BaseNest is not affiliated with or endorsed by the Defense Travel Management Office (DTMO), Defense Finance and Accounting Service (DFAS), or any other federal agency. Nothing in this 5.7 constitutes reimbursement advice or a guarantee of DTS voucher approval.
Cancellation and refund disputes between Guests and Hosts are subject to the mandatory arbitration provision in 23. Before initiating arbitration, Guests and Hosts must first contact BaseNest support at support@basenest.io with a written description of the dispute.
BaseNest will attempt to mediate the dispute within ten (10) business days of receiving written notice from the complaining party. Both parties agree to cooperate in good faith during the mediation period. If mediation does not resolve the dispute within thirty (30) calendar days of the initial notice, either party may proceed under the arbitration process in 23.
BaseNest's role in mediation is limited to facilitating communication and applying these Terms. BaseNest is not a party to the underlying booking contract between Host and Guest and does not adjudicate disputes regarding property condition, suitability, or matters outside the scope of these Terms.
For purposes of this 5, the following terms have the meanings set out below:
All users who list properties on the Platform ("Hosts') agree to the following obligations as a condition of listing. Failure to comply may result in listing removal, account suspension, or permanent termination.
Every lease or rental agreement entered into through the Platform must include a standard military clause consistent with 50 U.S.C. 3955 and 4 of these Terms. Hosts who refuse to include a standard military clause are not eligible to list on the Platform.
Hosts must disclose accurate, verifiable distance from the listed property to the nearest military installation gate in miles and approximate driving time. Vague descriptions such as "close to base' are not permitted. BaseNest reserves the right to verify and correct distance disclosures.
Short-term rental of the listed property is permitted under any applicable HOA agreement or community rules
Hosts must provide Guests with DTS-compliant itemized receipts for all completed stays, including: property name and address; Guest name and booking confirmation number; nightly rate, total nights, and gross lodging amount; taxes itemized separately; and MCC 7011. BaseNest's standard receipt templates satisfy these requirements when used correctly.
All listing photos must depict the actual, current condition of the listed property. AI-generated images, stock photography, or photos of a different property are prohibited. BaseNest reserves the right to reject, modify, or remove any listing at its sole discretion.
Hosts represent and warrant that they maintain adequate property and liability insurance for short-term rental use. BaseNest does not provide insurance coverage of any kind for Hosts or Guests.
Where required by applicable law, BaseNest collects and remits state and local lodging, occupancy, and short-term rental taxes as a marketplace facilitator. BaseNest has complied with Georgia's marketplace facilitator lodging tax requirements since 2020. Tax rates vary by jurisdiction - verify current figures with your finance or travel office.
Government travelers using GSA SmartPay CBA or Tax Advantage cards may qualify for state lodging tax exemptions in participating states. Exemption eligibility is determined by the applicable state and jurisdiction. Verify current exemption procedures with your DTS coordinator or finance office before booking.
If you access the Platform on behalf of an entity, you represent that you are authorized to bind that entity and that the entity agrees to these Terms. You may not target, scrape, or probe BaseNest data for competitive or unauthorized commercial use.
You are responsible for all activity under your account. Notify BaseNest immediately of unauthorized access at support@basenest.io. Log out after each session on shared devices. BaseNest is not responsible for losses caused by your failure to secure your credentials.
You agree not to use the Platform to: engage in illegal or fraudulent activity; scrape or harvest Platform data; circumvent security controls; upload malicious code; impersonate another person or military status; harass or abuse users or BaseNest personnel; post unlawful or defamatory content; complete transactions off-Platform to avoid fees; or misrepresent eligibility or military status. BaseNest may suspend or terminate access at its sole discretion without advance notice.
You retain ownership of all content you upload ("User Content').
By submitting User Content, you grant BaseNest a worldwide, royalty-free, non-exclusive, sublicensable license to use, display, reproduce, modify, and distribute such content solely to operate and improve the Platform, promote listings and services, and meet legal obligations.
You represent that you own or have the necessary rights to your User Content, that it does not infringe any third-party rights, and that it complies with applicable law and these Terms.
BaseNest is a marketplace platform connecting verified Hosts and Guests. BaseNest does not own, manage, inspect, or control any listed property. BaseNest is not the publisher or speaker of Host or Guest User Content for purposes of U.S.C. 230. All bookings are direct contracts between Hosts and Guests.
BaseNest is committed to full compliance with the Fair Housing Act, 42 U.S.C. 3601 et seq. We do not discriminate on the basis of race, color, religion, sex (including sexual orientation or gender identity), national origin, familial status, disability, or any other protected class. Eligibility restrictions based on verified military or government status are applied solely to determine access to this private, mission-aligned platform. BaseNest does not assign housing, approve or deny tenancy, or act as a landlord, broker, or property manager.
BaseNest LLC is NOT affiliated with, endorsed by, or acting on behalf of the U.S. Department of Defense, any branch of the Armed Forces, the VA, or any federal agency. References to PCS, TDY, BAH, TLE, TQSE, OHA, or similar terms are descriptive only. BaseNest does not interpret, validate, or guarantee compliance with military orders or any entitlement. DTS voucher approval is solely at the discretion of the traveler's travel approving official. BaseNest cannot guarantee reimbursement of any lodging expense. Always verify entitlements with your servicing finance or travel office before travel.
BaseNest has a zero-tolerance policy for use of this Platform to facilitate human trafficking. Prohibited uses include facilitating, advertising, or enabling sex or labor trafficking. BaseNest will cooperate fully with law enforcement. Report suspected trafficking: National Human Trafficking Hotline - 1(888)373-7888 (24/7, confidential).
BaseNest acts as a neutral facilitator for Host-Guest disputes, separate from the arbitration provisions in 23. Cancellation and refund disputes must first follow the process in 5.8. For all other disputes, either party may initiate through the Platform within thirty (30) days of the relevant checkout date or incident. BaseNest will notify both parties within three (3) business days, collect written accounts, and issue a determination within fourteen (14) business days. BaseNest's determination is final for Platform-administered remedies but does not waive either party's arbitration rights under 23.
BaseNest may suspend or terminate access at any time for: violations of these Terms; safety or legal concerns; fraud or deception; OFAC flags; or failure to maintain eligibility. Sections 11, 12, 16–23, and 26 survive termination.
BaseNest may conduct eligibility audits at any time. Accounts may be suspended if eligibility is misrepresented, cannot be confirmed, or presents compliance concerns, without liability to BaseNest.
All Platform software, design, branding, and content — excluding User Content — are owned by BaseNest or its licensors and protected by applicable law. Nothing in these Terms grants any license to use DoD, military branch, or federal agency marks.
BaseNest complies with the DMCA, 17 U.S.C. 512. Submit DMCA notices to: DMCA Agent - BaseNest LLC 113 S. Perry Street, Suite 206, Lawrenceville, GA 30046 Email: dmca@basenest.io
All paid partnerships, sponsored listings, or compensated promotions must be labeled #ad or #sponsored at the beginning of the content, per C.F.R. Part 255. Solicitation of or payment for reviews is prohibited.
BaseNest is committed to WCAG 2.1, Level AA accessibility. To report accessibility barriers or request accommodation, contact support@basenest.io with subject "Accessibility Request.' We will respond within five (5) business days.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, BASENEST SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES. BASENEST'S TOTAL AGGREGATE LIABILITY SHALL NOT EXCEED THE GREATER OF $500.00 OR THE TOTAL AMOUNTS PAID BY YOU TO BASENEST IN THE SIX (6) MONTHS PRECEDING THE CLAIM.
You agree to indemnify, defend, and hold harmless BaseNest LLC and its officers, directors, employees, and agents from all claims, liabilities, damages, costs, and expenses (including reasonable attorneys' fees) arising out of: your use of the Platform; your User Content; your violation of these Terms or applicable law; misrepresentation of eligibility or military status; or any dispute between you and another user.
These Terms are governed by the laws of the State of Georgia, without regard to conflict-of-law provisions. To the extent any dispute is not subject to arbitration under 23, you consent to the exclusive jurisdiction of courts in Camden County, Georgia.
PLEASE READ THIS SECTION CAREFULLY. IT AFFECTS YOUR RIGHT TO FILE A LAWSUIT IN COURT. All disputes arising out of or relating to these Terms or your use of the Platform shall be resolved by binding individual arbitration administered by the AAA under its Consumer Arbitration Rules. Location: Camden County, Georgia, or by videoconference. Individual claims only. CLASS ACTION WAIVER YOU AND BASENEST EACH WAIVE THE RIGHT TO A JURY TRIAL AND TO PARTICIPATE IN CLASS OR COLLECTIVE ACTIONS. Either party may bring individual small claims court actions or seek emergency injunctive relief pending arbitration.
California users may contact the California Dept. of Consumer Affairs Complaint Assistance Unit at North Market Blvd., Sacramento, CA 95834. California residents have the right to confirmation that GPC signals have been processed by BaseNest effective January 1, 2026.
Host identity verification involves automated processing (Stripe Identity). Texas residents have the right to appeal Host verification decisions at support@basenest.io. Guest verification is conducted by staff review, not automated processing. BaseNest will obtain prior consent before sale or sharing of sensitive personal data including biometric data.
Florida Hosts have the right to opt out of biometric data collection during Stripe Identity verification. Florida Guests are verified by staff review; no biometric data is collected. BaseNest responds to Florida data requests within forty-five (45) days.
North Carolina - All-In Pricing BaseNest is committed to all-in pricing transparency consistent with North Carolina consumer protection standards. All mandatory fees will be displayed throughout checkout. No mandatory fee will be added after checkout begins without disclosure.
Residents have the right to confirm data processing, correct inaccuracies, and obtain a portable copy of their data. Submit requests to support@basenest.io with subject "Privacy Request.'
Your use of the Platform is subject to the BaseNest Privacy Policy, incorporated herein by reference.
No third-party beneficiaries
BaseNest LLC
113 S. Perry Street, Suite 206
Lawrenceville, GA 30046
General & Support: support@basenest.io
Legal Notices: support@basenest.io
DMCA: dmca@basenest.io
Phone: 904-206-7553
Website: www.basenest.io
These Terms were last updated on May 14, 2026 and supersede all prior versions.